Constitution of Boston University Alumni Association of Thailand
Section 1 – General
1. The name of this Association shall be : “Boston University Alumni Association of Thailand”

2. The seal of the Association shall be in the form of 2 concentric circles with the English words : “Boston University Alumni Association of Thailand” in between. Within the inner circle, there shall be a cross and another circle containing supposed scenery of old Boston.

The seal of the Association is shown as follows :

3. The address of the Association shall be : “RS Tower Building 11th Floor, 121/46 Ratchadapisek Road, Din-Daeng Subdistrict, Din –Daeng District, Bangkok 10320.

4. The objective of the Association shall be as follows :

4.1 To promote friendship among members of Boston University Alumni Association of Thailand.

4.2 To maintain communication with Boston University alumni organizations in all countries.

4.3 To represent and promote Boston University in Thailand.

4.4 To assist in recruiting students and to help them to prepare for eventual attendance at Boston University.

4.5 To promote the Boston University Alumni Funds.

4.6 To assist and encourage less fortunate Thai students to carry on their collegiate programs, promote high ethical conducts, and preserve Thai traditions.

4.7 All activities of the Association shall not involve in politics.
Section 2 – Membership
5. There shall be three categories of member :

5.1 Ordinary Members – are those persons who have graduated from Boston University or have enrolled in any of the schools or colleges comprising the University more than two semesters.

5.2 Associate Members – are those persons who have attended Boston University as special or summer school students.

5.3 Honorary Members – are those persons who are deemed appropriate and are elected by the Executive Committee. Members may propose candidates for honorary membership to be considered by the Executive Committee. An honorary member is not required to pay membership fees.

6. Members of the Association shall be of age, well mannered, shall never have been declared bankrupt by Court Order of found guilty on criminal charges, and shall not have contracted dangerous communicable diseases.

7. Those who wish to apply for membership shall submit to the Secretary the provided application forms which have properly been endorsed by one Ordinary Member. The Secretary shall post the names of the applicants at the Office of the Association for a period of not less than 15 days prior to acceptance. Members who wish to exercise their rights in protesting such applicants may do so prior to the time the Secretary has submitted the application, including the protest notes (if any), to the Executive Board Meeting for consideration. It is also the duty of the Secretary to inform each applicant of acceptance or rejection as soon as possible.

8. If the Executive Committee decides to accept the applicant for membership, such applicant shall pay the membership fees within 15 days from the date he has been informed by the Secretary ; and the membership shall begin the day the membership fees have been fully paid. If the applicant fails to pay the membership fees within such time, his/her application for membership shall be considered cancelled.

9. Honorary membership begins when the Executive Committee receives acknowledgement from the individual of his/her acceptance of the Association’s invitation to join.

10. Life membership fees for Ordinary and Associate Members shall be Baht 1,000.00 (One thousand baht only) each.

11. Membership will be terminated for the following reasons :

11.1 Upon death.

11.2 Resignation in a letter addressed to and approved by the Executive Committee. However, the resigning member shall have no right to refund for the paid membership fees, and shall be responsible for all personal debts to the Association prior to his/her resignation.

11.3 By a three-fourths of votes of the Executive Committee, any member whose conduct has been disgraceful, injurious to the Association, or otherwise, shall receive notification of termination of his/her membership.

12. Rights and Responsibilities of members :

12.1 Honorary and Associate members shall enjoy the same rights and responsibilities as Ordinary members with the exception of the rights to vote and to be elected to the Executive Committee.

12.2 Members shall have the rights to express their opinions regarding the operations of the Association to the Executive Committee.

12.3 Members shall have the right to attend the General Meetings and to participate in the activities and functions of the Association, including inviting guests under their responsibility to participate in the activities and functions of the Association, in accordance with the regulations laid down by the Executive Committee.

12.4 Ordinary members shall have the right to be elected or appointed members of the Executive Committee. They shall also have the right to vote-one vote per member.

12.5 Members shall have the right to ask the Executive Committee to examine the documents, as well as the records of the assets of the Association.

12.6 Members shall have the right to recruit at least 10 signatures of members in order to request the Executive Committee to call for an Extraordinary General Meeting.

12.7 Members are to follow procedures, rules and regulations of the Association with due care.

12.8 Members are to cooperate and support all activities of the Association.

12.9 Members are to spread the good name of the Association to the general public.
Section 3 – Operations of the Association
13. The Executive Committee of the Association shall consist of a minimum of 10 ordinary members elected at the General Meeting. The General Meeting shall elect one ordinary member as the President and shall elect other ordinary members to the Executive Committee.

Appointments to other offices in the Executive Committee shall be made by and from the members of the Executive Committee as follows :

13.1 President – shall be responsible for all activities of the Association. He/She shall be the representative of the Association in dealing with outsiders. He/She shall preside over the Executive Committee meetings as well as the General Meetings.

13.2 Vice President – shall assist the President and act upon his/her directive(s), on behalf of the President when he/she is absent or unable to perform such function(s).

13.3 Secretary / Assistant Secretary – shall be responsible for all administrative work of the Association. He/She shall head the staff in performing functions of the Association, and shall act upon the President’s instructions.

13.4 Treasurer / Assistant Treasurer – shall be responsible for all accounting and financial functions of the Association. He/She shall record and maintain all receiving and paying transactions, balance sheets, and all financial documents for future reference and auditing.
13.5 Social Director – shall be responsible for entainment programs. He/She shall arrange all the Association’s functions and also the venues of the meetings.

13.6 Registrar – shall be charged with the responsibility of membership registration. He/She shall coordinate with the Treasurer in collecting membership fees.

13.7 Public Relations Director – shall be responsible for the making publicity of the Association’s activities and good name.

13.8 All other directors shall be appointed as deemed appropriate by the Executive Committee as long as the total number of Committee members, including the above Executive Committee members do not exceed that stipulated under these regulations. The Committee members appointed without portfolio shall be the Committee-at-large.

14. The term of office of the Executive Committee shall be for two years. Upon completion of its term of office and the election of a new Executive Committee, the former Committee may continue its duties, on behalf of the new Executive Committee, for not more than 30 days after the new Executive Committee has completed registration with the government authorities.

15. In case of a vacancy or vacancies of the Executive Committee, the Executive Committee shall elect an appropriate ordinary member or members to fill the vacancy/vacancies for the rest of the term.

16. Vacancy/ies in the Executive Committee may occur upon :

16.1 Death.

16.2 Expiration of term of office.

16.3 Termination of membership.

16.4 Resignation with the approval of the Executive Committee after submitting request for same in writing.

17. Sub-Committee – the Executive Committee may appoint one or more members as Sub-Committee to perform special duties assigned to them by the Executive Committee.

18. Rights and Responsibilities of the Executive Committee :

18.1 Right to set forth rules and regulations for members to follow. Such rules and regulations shall not in anyway be contrary to this Constitution.

18.2 Right to appoint and relieve the officials of the Association.

18.3 Right to appoint advisors or sub-committee whose appointment shall not exceed the term of the existing Executive Committee.

18.4 Right to call the Annual General Meeting and Extraordinary General Meeting.

18.5 Right to administer the affairs of the Association in accordance with the objectives of the Association, with all rights as stated herein.

18.6 Responsibility in all affairs including the finance and assets of the Association.

18.7 Responsibility in calling an Extraordinary General Meeting within 30 days after receiving a petition signed by at least 10 ordinary members.

18.8 Responsibility to maintain documentary records of finance, assets, and business transactions in line with business practice and available for member’s inspection upon request.

18.9 Other responsibility as specified under this Constitution.

19. The Executive Committee shall hold a minimum of three meetings in one year to conduct the activities of the Association. The quorum of the Executive Committee shall consist of not less than one third of the members of the Executive Committee.
Section 4 – The General Meeting
20. The Annual General Meeting shall be held within 120 days from date of the financial year of the Association of each year at a time and date and venue set by the Executive Committee under the following agenda :

20.1 Acknowledgement of the reports of the Executive Committee of the previous year’s activities.

20.2 Acceptance of the Minutes of the previous meeting, including balance sheets and the financial statements as of December 31st of the previous year.

20.3 Election of the President and members of the Executive Committee (if the term has expired).

20.4 Action upon various proposals and motions to be put forth to the Meeting.

20.5 Election of the Auditor.

20.6 Other business (if any).

Extraodinary General Meeting apart from the Annual General Meeting may be called by the authorized person, who are president or a minimum of 5 executive committee members or a minimum of 10 ordinary members to propose the reason and agenda for a meeting at least 15 days in advance.

21. The Secretary shall notify the members in writing as to the date, time, and place of the meeting in details at least 7 days in advance. Notification of the General Meeting shall also be posted at the office of the Association at least 7 days before the meeting.

22. In an Annual General Meeting or Extraordinary General Meeting, not less than one-fifths of the ordinary members shall constitute a quorum. If there are not enough ordinary members to make a quorum at the specified meeting time, reasonable extra time shall be allowed. However, after the extended time and there are still not enough ordinary members to constitute a quorum, such meeting shall be re-scheduled to a future date not less than 15 days and not more than 45 days thereafter. If at the second meeting a quorum is still not reached, there shall be no cancellation of the meeting, as any number of ordinary members present shall constitute a quorum. But for an Extraordinary General Meeting requested by the members, if a quorum is not made, such meeting shall be considered cancelled, and no rescheduling is needed.

23. In any General Meeting the President shall preside. The Vice President shall preside in the absence of the President. If both the President and the Vice President are absent, the meeting shall elect an ordinary member to act as a temporary chairman to conduct the particular meeting.

24. In General Meeting and Executive Committee Meetings, a plurality vote shall be considered the rule of the Assembly. In case of a tie in the number of votes, the chairman of the meeting shall decide.

25. All members of the Executive Committee are mutually responsible for the finance and assets of the Association. Payment by check within the limit of Baht 5,000.00 (Five thousand baht only) shall bear the seal of the Association with two signatures of the following persons : President, Vice President, Treasurer, or Secretary. If the amount is over the said limit, the check shall bear the seal of the Association with the signatures of either the President or the Vice President, together with that of the Treasurer or the Secretary. However, the fiscal year shall begin on January 1st and end on December 31st.

26. The Treasurer is charged with the responsibility of providing a proper accounting system and procedures with complete voucher(s) and documentation. All amounts received shall be accompanied with proper voucher(s) / receipt(s). All payments shall also bear voucher(s) with details of transactions and exact amount(s) as approved by the President or other authorized persons.

27. All records and vouchers pertaining to the financial and accounting of the Association shall be safely kept for auditing and inspection in good and complete condition for not less than 5 years.

28. The President is authorized to make payments for expenses of the Association of not more than Baht 5,000.00 (Five thousand baht only). Any payment over that limit shall be approved by the Executive Committee in advance.

29. Amount(s) more than Baht 5,000.00 (Five thousand baht only) is acquired in cash accounts of the Association, the money shall then be deposited in a bank under the Association’s account.

30. The Auditor shall not be a member of the Executive Committee nor an official of the Association, and shall be an authorized Auditor.

31. The Auditor shall have the right to acquire the document relating to the finance and assets of the Association from the Executive Committee. The Executive Committee and the officials of the Association shall give full cooperation to the Auditor in answering inquiries regarding the finance and assets of the Association.
Section 6 – Amendments to the Constitution and Cessation of the Association
32. Any ordinary member may propose amendments to the Constitution by informing the Secretary in writing at least 2 weeks prior to a General Meeting. This Constitution may be amended by votes of the General Meeting only. The votes of the General Meeting to amend the Constitution shall consist of not less than two-third of the ordinary members present. However, the members shall be informed of the proposed amendment(s) at least 7 days prior to the meeting.
33. If the General Meeting votes for liquidation resolution, another meeting must be held within one month. At this second General Meeting a two-thirds vote of the ordinary members present shall authorize the liquidation of the Association. The quorum of this second General Meeting shall consist of not less than one-fifths of all the ordinary members.
34. In the event of the liquidation of this Association, members shall have no rights whatsoever to claim any assets of the Association at the time of liquidation.

35. When the Association liquidates, all the properties and financial assets in excess of the liabilities, after a proper auditing process, shall be donated to the Royal Thai Red Cross Society for the purpose of educational promotion.
Section 7 – Special Clauses
36. This Constitution shall become effective as soon as this Association has been approved for registration as a business enterprise.

37. The First Executive Committee to run the business of the Association shall complete its term in the first quarter of 1985 (B.E. 2528) when an election of a new Executive committee shall take place.

Drafted and submitted by : M.R. Ophas Kanchanvijaya